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EndNote (Desktop Version): Output Styles

What are Output Styles?

EndNote's output styles allow you to format your Word document in a variety of bibliographic styles. Currently there are over 5,000 styles to choose from. The most popular styles are American Psychological Association (APA), Modern Language Association (MLA), JAMA/American Medical Association (AMA), and Vancouver.

In Cite While You Write (CWYW) - the EndNote feature that allows you to use it to format citations in Microsoft Word - your references will be formatted in whatever style you select.

Download Output Style Updates

New and updated output styles can be downloaded from the EndNote website for free. Review the list of available styles by clicking the link below.

Example of Editing an Output Style

Below is a handout that shows a real-life example of an output style that needs editing and how to correct the identified output style errors.

From EndNote to Excel

Click on the pdf file below to get step-by-step instructions on converting an EndNote library to an Excell spreadsheet.

EndNote X7 Documentation for Windows

Below is documentation from Thomson Reuters on editing output styles. This manual is periodically updated. To make sure you're referencing the most current version you may want to view this manual directly on the EndNote website.

What if EndNote Doesn't Have the Style I Need?

If EndNote has not developed an output style for the journal or format you need, you can edit an existing output style to suit your needs. (Note: Be sure to check the most current list of available output styles on the EndNote website first.)

Do a search (Ctrl+F) in the EndNote X7 manual (Windows or Mac [Mac X7 manual coming late summer] for Modifying Style Templates for complete instructions on editing an output style. Below are screenshots summarizing the basic process.

Edit an Output Style: Overview of Process

1) To access and edit an EndNote output style, go to Edit > Output Styles > Open Style Manager

Location of Open Style Manager on menu bar

2) Highlight the style you wish to edit and click Edit

Location of output style Edit button

3) VERY IMPORTANT: Without making any changes to the file, go to File > Save As. Give this copy of the output style a new name and Save it. This step will preserve the original copy of the output style should you need to return to it at a later date.

The file is saved in your personal Styles folder (e.g., My Documents > EndNote > Styles folder). The new style will remain open. The original style will be left untouched.

4) Your options for editing a style are listed on the left sidebar. Universal settings that affect the formatting of all reference are listed first (Punctuation through Sections). This is where you can make changes to how Page Numbers (e.g., 125-126 or 125-6) and Journal Names (whether to use abbreviations or not) will display.

To specify formatting of in-text citations specifically, review the options under Citations. Often users want to make changes to the Templates used for in-text citations. All of the options under Citations (Templates through Sort Order) apply only to in-text citation formatting.

To specify formatting of references in your bibliography, review the options under Bibliography. Again, users often want to make changes to the Templates used for each references type. In the image below, the template for the Journal Article reference type is circled. Click anywhere in the template to edit it. (Note: Be very careful when editing a template; it isn't always as easy as you might think. Make sure you review EndNote's Rules of Dependence before making edits to templates: Search for (Ctrl+F) Rules of Dependence in the EndNote X7 manual (Windows or Mac [Mac X7 manual coming late summer]).)

All of the options under Bibliography (Templates through Title Capitalization) apply only to the bibliography section of your paper.

Layout of output style settings

 

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